AeroPoint user and admin guide.

What AeroPoint Is

AeroPoint keeps aviation program data and operational planning in one web app. Most users work from the program home page or the Deconfliction page. Administrators also use Settings to manage access, programs, logs, feature flags, and backups.

Profile And Required Account Fields

New and existing users must keep required profile fields complete before saving profile changes. Required fields include username, email, first name, last name, company name, timezone, coordinate display format, and profile picture.

• Profile picture: required for current profiles and new registrations.
• Company name: required for user identity and deconfliction context.
• Timezone: used for local schedule display and deconfliction entry times.
• Coordinate display format: controls how coordinates are shown after saving.
• Phone number: required only when deconfliction is enabled. It must be a 10-digit phone number and may be entered as 5555555555, 555-555-5555, 555.555.5555, (555)555-5555, or (555) 555-5555.

Basic Navigation

The top navigation changes by role and enabled features. Typical users see program data tabs and may see Deconfliction. Admins see Settings. Contractor-only users see a stripped navigation experience and default to Deconfliction.

1. Use the active program selector to switch programs when more than one program is available.
2. Use the home page tabs to manage program records.
3. Use Deconfliction to add, review, filter, map, and export operation entries.
4. Use the profile dropdown for account settings and sign-out.

Adding A Waypoint

1. Select the correct active program.
2. Open the Waypoints tab.
3. Select the add waypoint action.
4. Enter Waypoint ID, Waypoint Name, latitude, longitude, and any optional city, state, FAA identifier, description, or files.
5. Choose a Waypoint Icon.
6. If the waypoint is an airport, check Airport and provide an FAA identifier.
7. Save the waypoint.

Changing The Waypoint Icon

1. Open the waypoint add or edit form.
2. Open the Waypoint Icon picker.
3. Search or browse icon groups: Pins, Diamonds, Circles, Squares, and Shapes.
4. Select an icon and save the waypoint.

The icon picker shows the actual icon, and the CSV import uses the matching value in the Waypoint Type column.

Coordinates

AeroPoint accepts decimal degrees, degrees decimal minutes, and degrees minutes seconds. Examples include 38.888160, 38 53.290 N, 38 53 17 N, -77.019868, 77 1.192 W, and 77 1 11 W.

Uploading Or Associating Files

1. Open the waypoint add/edit file area or use the row file action.
2. Select PDF or TXT files.
3. Upload and save.
4. Return to the Waypoints table and confirm the file indicator dot is present.

Differences From Waypoints

• NOTAM/hazard entries use reserved hazard icon behavior instead of the ordinary Waypoint Icon picker.
• NOTAMs export separately from waypoint files, which keeps temporary hazards out of permanent waypoint exports.
• They may have start and end dates that control visibility.
• They are intended for temporary or cautionary operational information.
• Attachments are handled like waypoint attachments, with PDF/TXT support in the UI.

Automatic NOTAM Exports

If a user has automatic NOTAM exports enabled and is connected to the same Dropbox account used for ForeFlight, AeroPoint exports NOTAMs.zip to Dropbox for the selected programs. ForeFlight can then pick up the updated NOTAM content pack from that Dropbox account.

• Creating, editing, or deleting a NOTAM/hazard triggers a background export for relevant Dropbox accounts.
• AeroPoint also checks for NOTAMs becoming active and triggers exports for affected programs.
• The exported NOTAM file includes active NOTAMs: start time is blank or has passed, and end time is blank or still in the future.
• When a NOTAM ends, it no longer appears in the active NOTAM export after expiration cleanup and the export process run.

The Counties tab displays county boundaries loaded from static county KML files and county-specific information stored in AeroPoint. Counties are available on normal programs and hidden for hazard programs.

1. Open the active program.
2. Select Counties.
3. Review county rows and any description indicator dots.
4. If you have permission, edit county description information and save.

Layers are program-level map or reference files. The current UI supports .kml, .mbtiles, .fbtiles, and .pdf files.

1. Open the Layers tab.
2. Select one or more supported files.
3. Upload the files.
4. Use delete actions to remove layers that should no longer be distributed with the program.

Dropbox Behavior

If Dropbox is connected, AeroPoint can use the integration for file workflow support. Files still appear in AeroPoint through the relevant program or record file lists. If files do not appear where expected, check the connection status in Account Settings and confirm the file was uploaded to the intended program or record.

Waypoint Import

1. Open the active program and go to Waypoints.
2. Download or review the sample CSV.
3. Prepare a CSV with the required columns.
4. Choose the waypoint import action and select the file.
5. Review import feedback and correct any reported rows.

Current waypoint CSV columns:

Waypoint ID,Waypoint Name,City,State,Latitude,Longitude,Waypoint Type,Airport,FAA Identifier,Description

Example row:

ABVLE,Abbeville Area Med Ctr,ABBEVILLE,SC,34.158333,-82.382000,bpin,Yes,SC83,Abbeville Area Med Ctr waypoint from AeroPoint export

NOTAM Import

1. Open the active program and go to NOTAMs.
2. Prepare a CSV using the NOTAM sample format.
3. Import the file.
4. Review any validation errors and confirm the entries appear in the NOTAMs table.

Current NOTAM CSV columns:

NOTAM ID,NOTAM Name,City,State,Latitude,Longitude,NOTAM Text,Start Date,End Date

Example row:

FDC12,TFR - VIP Movement,WASHINGTON,DC,38.8977,-77.0365,TFR in effect for VIP movement. All aircraft operations prohibited within 3NM radius of coordinates.,6/15/24 14:00,

Automatic Dropbox Exports

When Dropbox is connected to the account used by ForeFlight, AeroPoint can keep export packages updated in Dropbox so ForeFlight receives the latest files.

• NOTAMs: selected programs export to NOTAMs.zip. NOTAM changes and activation checks trigger updated exports for the affected Dropbox account.
• Deconfliction: the scheduled hourly export command uploads DECON.zip for users with Dropbox connected when the deconfliction feature is enabled.
• Ended records: NOTAMs with past end times drop out of NOTAM exports. Deconfliction entries with past end times drop out of the scheduled deconfliction export.

Deconfliction Import Buttons

The deconfliction form always shows Import from Aloft, Import from ForeFlight, and Import from Google Earth. ForeFlight and Google Earth imports switch the operation type to Route. Aloft imports mission details when your token and mission data are available. Review every imported point before submitting.

What It Does

Dropbox integration connects your AeroPoint account to Dropbox-supported file workflows. It helps keep exported or uploaded operational files available outside the app when your organization uses that workflow.

Use Account Settings to update identity, profile, display, integration, and password information.

• Username, email, first name, last name: required account identity fields.
• Timezone: required for local display and deconfliction schedules.
• Coordinate display format: controls how coordinates are displayed after data is saved.
• Company name: required.
• Phone number: required only when deconfliction is enabled; normalized to a 10-digit format.
• Profile picture: required before saving a complete profile.
• Aloft API token: shown as a protected token field when available. Existing tokens may appear masked.
• Automatic NOTAM export program selection: available when the related feature is enabled.
• Password change: updates the current password after validation.

Audit logs are stored in PostgreSQL for long-term retention. They capture meaningful create, update, delete, admin, access, backup, and operational events. View/download noise is intentionally not logged so the log stays useful.

1. Open Settings.
2. Select Logs.
3. Search by text or use action, category, and date filters.
4. Sort columns when available.
5. Use pagination to move through results.
6. Select Export CSV when you need a filtered copy.

Users, Invitations, And Access Requests

1. Open Settings and select Users.
2. Review active users, pending invitations, and pending access requests.
3. Send invitations by entering an email address and selecting groups.
4. Approve or reject access requests after verifying the requester.
5. Update user group membership with the click/tap multi-select control.
6. Use status/delete actions carefully; changes affect access immediately or after the next refresh.

Contractor-Only Behavior

Users who are only in the Contractor group see a stripped navigation experience. They default to Deconfliction and only see the logo/profile dropdown rather than the full navigation. Add another group if a contractor needs access to program data tabs.

What It Is For

Deconfliction helps aviation teams communicate planned operations, compare overlapping time and airspace, and review potential conflicts before or during field operations. Use it when aircraft, sUAS, routes, mission areas, or work zones could overlap with other active or planned operations.

Required Fields And Validation

• Aircraft Type choices are Plane, Helicopter, and sUAS.
• Tail Number shows for Plane and Helicopter, and is hidden/cleared for sUAS.
• Tail numbers can be N-numbers or callsigns, saved per user, and can be up to 50 characters.
• Mission choices include Utility, Fire, Drone, and Other. Other requires a mission type/description.
• Operation Type choices are Area, Route, and Mission Area when available.
• Airspace Diameter and Corridor Width must be from 0.1 to 5.0 NM.
• Phone numbers must be valid 10-digit numbers.
• Schedule fields use local time based on the user’s timezone/profile context.

Saved Routes And Route Points

When Operation Type is Route, the Saved Routes dropdown appears. Click anywhere on a saved route row to select it. The trash icon deletes only; it does not select the route. Route entries include a route point editor, and multiple route segments may display as separate lines on the map/export depending on the imported or edited route data.

Automatic Deconfliction Exports

When deconfliction is enabled and a user has Dropbox connected, AeroPoint’s scheduled hourly deconfliction export uploads DECON.zip to Dropbox. If that Dropbox account is connected to ForeFlight, the deconfliction content pack becomes available there after Dropbox and ForeFlight sync.

• The scheduled export runs from the app’s automatic deconfliction export command.
• The current source exports entries that have not ended yet, so active and upcoming operations remain in the Dropbox package until their end time passes.
• Ended operations are removed from later automatic exports.
• The manual map export can be used separately when an admin needs a direct download from the Deconfliction page.

Deconfliction Reviews

1. A review is created when AeroPoint detects a conflict that requires admin attention.
2. Admins open Reviews from the Deconfliction header.
3. Review the involved companies, entry details, comments, and conflict image/map context.
4. Add comments to record coordination or resolution details.
5. Enter a comment before marking the review as reviewed.
6. After marking reviewed, the review remains part of the review history with comments and status.

1. Open Settings.
2. Select Database.
3. Company admins use the company backup section to create a company-scoped backup.
4. Superusers can create a full database backup and may see restore controls.
5. Download and store backup files according to your organization’s retention process.

Company backup UI copy indicates the backup includes company data, waypoints, NOTAMs, files, and excludes users/deconfliction data. Full restore is superuser-only and should be treated as destructive because it can overwrite current database state.